Email Etiquette
In order to effeciently communicate on the Internet it is critical to understand the unwritten rules of email communication. Please use these tips as a guideline to online email communication.
1.) Unless you are using encryption, Internet E-mail is not secure.
2.) Do not use all capitals in email exchanges, it is considered SHOUTING and is considered rude.
3.) Keep in mind that the Internet is international, words and humor can be perceived differently by different cultures.
4.) When replying to messages be aware of cc: field. Recipients listed in the cc: field will receive a copy of the post. (The bcc: field sends messages blind, meaning recipients dont know that someone else has received a copy of the email or been carbon copied)
5.) Use emoticons :-) or to indicate expression.
6.) When forwarding email be sure not to create a loop in the system. In addition, be sure not to setup auto-responders to reply to every email, or endless loops will be created.
7.) There can be costs associated with Internet connectivity and downloading emails. Do not send attachments that take a long time to download, without the recipients consent.
8.) Include in the subject line a heading that relates to the message body.
9.) Use 4-6 lines for your signature line, this is an opportunity to highlight your business or company information, but dont be ostentatious..
Mailing Lists & Newsgroup Etiquette
In order to participate in news groups, you must have an understanding of newsgroup etiquette.
1.) Be familiar with lists/newsgroups prior to posting, read posting.
2.) Keep in mind that newsgroups and mailing lists are frequently archived and that posts will be preserved.
3.) If you are replying to a message be sure to include the text of the original message which you are replying to. Use > indicators if your mail program does not do this for you.
4.) Dont get involved in flame wars (or material which is personal and unproductive).
5.) Keep in mind that the Internet is international, words and humor can be perceived differently by different cultures.
6.) Use 4-6 lines for your signature line, this is an opportunity to highlight your business or company information, but dont be ostentatious..
7.) When responding to a post, keep the subject line the same, so that it will appear in the same thread.
8.) Cross posting to multiple lists is often prohibited. Read posting guidelines.
9.) Expect delays in moderated forums, each posting must be approved.
10.) Anonymous posts are unaccepted in many newsgroups.
11.) Be aware that some people use aliases when posting to Usenet groups to avoid SPAM (unsolicited email). Also keep in mind that anything goes on unmoderated Usenet.
12.) Most lists dont allow for binary attachments.
Resources -
Library of Emoticons - http://www.instant-messaging-software.com/instant-messaging-emoticons.htm
Library of Email Acronyms - http://www.email-software.org/email-acronyms.htm
Email Client Software - http://www.messaging-software.net/e-mail-client-software.htm
About The Author
Sharon Housley manages marketing for NotePage, Inc. a company specializing in alphanumeric paging, SMS and wireless messaging software solutions. Other sites by Sharon can be found at , and
Are you dead sure about receiving of all the important emails that is sent to you
The chances are that you are among the 42% of the people who ARE NOT receiving the genuine emails and newsletters that you requested for.
Why this is so
Increasingly, ISPs are using filtering systems to try and keep S/p/a/m out of customers inboxes. Being automated, these filters are not perfect. Many authentic emails get caught in these filters.
Sometimes, they accidentally filter that All-Important-Email you were waiting for. And you have no way to know which of your emails is filtered. The end result is, you end up losing critical info that may prove to be vital to your business.
Is there a way to solve the problem
Fortunately for all of us, there exist simple solutions. But the action has to come from you to make sure that these critical communications reaches your mailbox - Unblocked.
Six of the most common and easy solutions are given below. Its simple to implement.
#1. *The HOTMAIL User*: You can Safe List an email ID in hotmail. Heres how:
#2 *The AOL User*: Place an email ID in the Address Book in AOL. Heres how:
Important Note On AOL 9.0 : AOL 9.0 has become more complicated. The best way is to place an email ID to the Person I know buddy list. All mail you receive from this email ID will pass through the filters. So, make sure that when you join for a newsletter, it is ADDED to your buddy list.
#3 *The YAHOO User*: Correct the Bulk Folder in your Yahoo. Heres how:
1. Newsletters gets mistakenly filtered to your Yahoo Bulk folder. Go to your Bulk folder; locate the filtered newsletter and choose, this is not S^pam, next to the From field.
Also, to ensure that you do not miss on important emails to your Yahoo Inbox, do these steps:
#4. *For OTHER Users*: Meant for email programs like Outlook, Outlook Express, Eudora and Netscape Mail. Heres how:
Inform your ISP or the person responsible for your email that you want to receive all communications from a particular domain.
For e.g. a member of , asks them to white-list the eZine HomeBiz Tips-EMag so that he can continue to receive our Zero-cost products without a break.
#5. *For Own Filter Software*: Many times the filter software installed in the computer is the culprit. Heres how to prevent it.
Look for Options in the filter software that you have installed in your computer. Then give permissions for all emails from a particular email ID or domain.
#6. *Two Additional Tips To Prevent Loosing Important Emails*:
Tip #1 : You may be currently receiving all your email messages without a hitch. But, its still advisable to white-list and prevent future problems.
Tip #2 : No matter what the email system you are currently using, add the email ID of your opt-in Newsletters to the Address Book of your particular email system.
Currently, white-listing is the ONLY way to ensure that you receive all your important emails. Do not ignore this important aspect of email communication.
From a personal angle, the major chunk of what I learned so far is from small, nifty newsletters that arrives in my mail box with a welcome smile. I can never block these little capsules of vital info.
If I do, I am blocking myself from the tit-bits that adds to my knowledge. Ultimately, Integrating these tit-bits into my website http://www.learnhomebusiness.com, keeps it live and current - Everyday.
About The Author
Copyright 2003: S. Kumar,
Author of eBook:Become A Global Homebusiness Pro...
Direct Download Here At Zero Cost -